Volunteer Budget

Volunteers are a crucial part of your club and it is important to allocate funding to support them. The Volunteer Coordinator, in conjunction with the treasurer, should determine the costs associated with volunteers each year and devise a plan to cover these costs, be it through the club budget, specific fees, donations or with potential grant funding.

Identify Costs

Referring to your club’s Strategic Plan or the Volunteer Action Plan available in this tool, will help identify just what might be achieved with extra funding.

Example costs associated with volunteers:


  • advertising
  • criminal history checks
  • insurance


  • pay for an external organisation to deliver a training course
  • send volunteers to attend a training course
  • travel costs associated with a volunteer attending a training course
  • educational resources (books, DVDs etc.)
  • attending a conference (conference fees, travel & accommodation)


  • club / volunteer uniforms
  • role specific equipment
  • Information Technology equipment (hardware / software) (e.g. MYOB)
  • maintenance equipment
  • development of volunteer honour board
  • club merchandise
  • safety equipment
  • business cards for club / volunteer coordinator
  • printing of club flyer / brochure
  • website development

Recognition / Support:

  • award ceremony
  • thank you function
  • vouchers / gifts for volunteers
  • travel and accommodation to a state or national event
  • reimbursement
  • honorariums

Add to Action Plan  Action Plan Tips

Description: Create an Action Plan for your club:

• Click on suggested actions and send them directly to your Action Plan.
• Login in to modify/tailor your Action Plan.
• Save and revisit your plan.
• Share access with others.
• Keep track of completed tasks.
  • Include volunteers as a budget item
  • Determine all the club costs associated with volunteers
  • Develop a record of volunteer expenses
  • View your Action Plan
  • Click to view Templates for this Section
  • Handbook Tips View Handbook contents page to download templates & information
    Description: Create a Volunteer Management Handbook for your club:

    • Download information or templates.
    • Select the entire handbook or specific sections or pages.
    • Modify/tailor the handbook to suit your club.
    • Use the handbook to store records.
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